To Do

Please find below a handy checklist that details the forms that need to be completed, deadlines, useful information and the event timetable.

Forms & Check Sheet

Key: SS = Shell Scheme/SO = Space Only

	Stand	Compulsory Forms	Deadline
O	SS/SO	Risk Assessment Forms	01.08.23
O	SS/SO	Stand Personnel Registration	01.08.23
O	SS	Shell Nameboard Form	14.08.23

	Stand	To Do	Deadline
O	SS/SO	Read Important Information	01.08.23
O	SS/SO	Check your Stand Insurance	01.08.23
O	SS/SO	Check e -guide guidance
O	SS/SO	BEVA Teams Meeting 11am	01.08.23
O	SS/SO	Check Vehicle Unload Time	05.08.22
O	SS/SO	Download App/Lead Retrieval	14.08.22
O	SS/SO	Submit Press Release	ASAP
O	SS/SO	Download Event Artwork	ASAP

	Stand	Bookable Extras/Options	Deadline
O	SS/SO	Deliveries/Logistics	31.08.23
O	SS	Supplementary Electrics	11.08.23
O	SO	Electric Quote	11.08.23
O	SS/SO	Furniture Hire
O	SO	Banner Rigging Quote
O	SS/SO	Accommodation
O	SS/SO	Order: AV/Internet/Catering
O	SS	Shell Extras Order Form	11.08.23
O	SS/SO	Carpet/Floor Change Form	11.08.23
O	SS/SO	Graphics Services View Example Graphics	ASAP
O	SO	Custom Build Services Quote	ASAP
O	SS/SO	Commercial Opportunities	ASAP
O	SS/SO	Science Pass CPD Certification	29.09.23
O	SS/SO	Ford & Barley Payment Details

Please note times are subject to change
Time	Wednesday 13 September - Build Day
06.30	Space Only Stands Onsite
12.00	CDM Structural Work Complete
14.00 - 20.00	Shell Scheme Stand Dressing
16.00	Registration Open
18.00	All Stands Complete
19.00	Welcome Reception (ticketed event)

Times	Thursday 14 September
From 07.30	Delegate Registration
07.30 - 09.00	Exhibitor Early Access to the Exhibition
08.30 - 09.00	Exhibitor Welcome Breakfast
09.00 - 19.00	Exhibition Opening Times
08.20 - 17.30	Scientific Programme
17.30 - 19.00	Exhibition Happy Hour

Times	Friday 15 September
From 07.30	Delegate Registration
07.30 - 09.00	Exhibitor Early Access to the Exhibition
09.00- 18.30	Exhibition Opening Times
08.30 - 17.25	Scientific Programme
17.30 - 18.30	Exhibition Happy Hour
18.00	BEVA Best Stand Awards Announced
19.30	BEVA Annual Dinner (ticketed event)

Times	Saturday 16 September
From 08.00	Delegate Registration
08.00 - 09.00	Exhibitor Early Access to Exhibition
09.00 - 17.30	Scientific Programme
09.00 - 14.00	Exhibition Opening Times
14.00 - 16.00	Shell Scheme Breakdown
16.00 - 20.00	Space Only/Contractor Breakdown