The deadline for submission of abstracts is 1st March 2013
The Scientific Programme Committee of the 2013 BEVA Congress invites authors to submit scientific abstracts for inclusion in the Clinical Research sessions ("Free Communications") at Congress. Papers relating to recent research into any aspect of clinical equine medicine, surgery and reproduction will be considered. Submitted abstracts will be peer-reviewed by the Congress Committee, and those authors whose abstracts are accepted will be invited to present the abstracts at Congress, as a 12 minute oral presentation. The submission of an abstract implies the author's willingness to present the abstract at Congress.
The presenter of each accepted abstract will receive free registration at Congress for the day of his/her presentation. However, travel, subsistence and accommodation expenses will not be offered. Presenters are, of course, very welcome to register separately for other days of Congress.
1. Authors must include the following information:
Authors: (Underline the name of the author who will present the paper if selected) Institution or Practice
Email Address (of the presenting author)
2. Abstracts should report recent clinical research. This may include observational reports on clinical case series, accounts of new techniques in vitro or in vivo experimental studies; preliminary findings will be considered. Reviews and single case reports are not acceptable. Research must not have been published by the closing date of submissions (1st March 2013), and the material may not be presented at any other meeting prior to BEVA Congress (inclusion in poster sessions is allowed).
3. Abstracts should be submitted in an attachment by email to firstname.lastname@example.org and must be written using Microsoft Word. Please use "Congress 2013 Clinical Research Abstract" as the email subject.
4. The abstract must be written in English and be no more than 300 words. Use single line spacing and Times New Roman 10 point font; do not indent paragraphs. Simple tables may be included, but graphs and figures cannot be published. Do not include the title, author lists and institution details in your word count. The word count only applies to the main body of text of the abstract.
5. The format for the abstract should be as follows: Aims, Methods, Results, Conclusions and Practical Significance, Acknowledgements. Do not begin a new line for each section of the abstract. Vague statements such as "the results will be discussed" will not be acceptable.
6. Abstracts must be received by 1st March 2013, late submission will not be considered.
7. Abstracts will be peer-reviewed by the Congress 2013 Organising Committee. Authors will be notified, by email, of acceptance of their abstract as an oral presentation within 4 weeks.
8. Abstracts will be rejected automatically without further scrutiny if they:
- Arrive after the closing date
- Are not written in English
- Exceed 300 words
- Contain vague or incomplete data
- Have already been published, before 1st March 2013
9. If you are submitting more than one abstract, please submit them by separate emails.
10. At Congress all oral papers must be presented in English. Twelve minutes will be allotted for presentation of each paper, with a further 3 minute discussion period.
11. Submissions must include an Ethical Considerations Statement declaring that the work:
i. Follows international, national, and/or institutional guidelines for humane animal treatment and complies with relevant legislation in the country in which the study was conducted.
ii. For studies using client-owned animals, demonstrates a high standard (best practice) of veterinary care and involves informed client consent.
12. Authors must declare any competing interests (for example, Dr Smith is an employee of the study funders, Drug Co Ltd; Dr Jones has applied for a patent for Device Name, used in this study)
13. All Clinical Research presentations will be considered for the Voorjaarsdagen and BEVA Award for the best overall piece of work. In addition, all presentations submitted from general equine practice will be considered for the Sam Hignett Award for the best piece of work submitted by a practitioner.
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